Privacy Policy
Effective Date: October 21, 2025 | Last Updated: April 17, 2026
HMV Psychology & Consulting, PC (“HMV Psychology,” “we,” “our,” or “us”) is committed to protecting the privacy of everyone who visits our website (www.hmvpsych.com) and interacts with our practice. As licensed psychologists providing mental health services, neuropsychological evaluations, and related consulting services, we are bound by both federal and state law — including the Health Insurance Portability and Accountability Act (HIPAA) — to safeguard your information.
This Privacy Policy explains what information we collect, how we use it, your rights, and how we protect it. Please read it carefully. By using our website, you agree to the practices described herein.
1. Scope of This Policy
This Policy applies to:
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Visitors to www.hmvpsych.com (our "Website")
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Prospective clients who contact us through the website contact form, by phone, or by email
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Current and former clients of HMV Psychology & Consulting, PC
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Referral sources, collaborators, and other third parties who interact with us
This Policy does not apply to third-party websites we may link to, including our patient portal, which is governed by its own privacy policy.
2. Information We Collect
2.1 Information You Provide Voluntarily
When you contact us through our website or by other means, we may collect:
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Your first and last name
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Phone number and email address
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General inquiry message (we explicitly ask that you do not include symptoms, medical history, or treatment details in website contact forms)
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How you heard about our practice
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2.2 Information Collected Automatically
When you visit our Website, certain information may be collected automatically by our website hosting platform (Wix) and third-party analytics tools, including:
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IP address and approximate geographic location
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Browser type and operating system
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Pages visited and time spent on each page
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Referring website or search query
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Device type (desktop, mobile, tablet)
This information is used in aggregate form to understand how visitors use our Website and to improve our content. We do not use this data to identify individual users.
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2.3 Protected Health Information (PHI)
If you become a client of HMV Psychology, we will collect and maintain Protected Health Information (PHI) as defined under HIPAA. This includes clinical intake information, evaluation data, session notes, billing information, and other information necessary to provide you with psychological services. Your PHI is governed separately by our Notice of Privacy Practices (NPP), which is provided to all clients at the start of services and is available upon request.
3. How We Use Your Information
We use the information we collect for the following purposes:
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To respond to your inquiries and schedule appointments
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To provide psychological services, evaluations, and consulting
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To communicate with you about your care, appointments, or billing
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To comply with our legal and ethical obligations as licensed psychologists
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To send appointment reminders or administrative communications (not marketing) by your preferred method
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To improve our Website content and user experience using aggregated, non-identifying analytics
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To meet reporting requirements under applicable New York State and federal law
We do not sell, rent, or trade your information to any third party for marketing or commercial purposes.
4. HIPAA & Your Health Information
As a covered entity under HIPAA, HMV Psychology is required to:
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Maintain the privacy and security of your Protected Health Information (PHI)
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Provide you with a Notice of Privacy Practices describing how your PHI may be used and disclosed
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Notify you in the event of a breach of your unsecured PHI
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Follow the terms of our current Notice of Privacy Practices
Permitted disclosures of PHI without your authorization may include, but are not limited to: treatment, payment, and healthcare operations; mandatory reporting obligations under New York law (e.g., child abuse, imminent danger to self or others); responses to valid legal processes such as court orders; and public health activities as required by law.
All other disclosures of your PHI require your written authorization. You have the right to revoke such authorization at any time in writing, subject to any actions already taken in reliance on it.
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For a full description of your rights and our obligations regarding your health information, please refer to our Notice of Privacy Practices, provided at the commencement of services.
5. How We Share Information
We do not sell your personal information. We may share limited information as follows:
5.1 Service Providers
We use third-party vendors to help operate our practice, including:
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Wix (website hosting and contact forms)
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Sessions Health (patient portal, telehealth, and scheduling)
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Email and phone service providers for administrative communications
These vendors are selected for their commitment to data security and are contractually prohibited from using your information for any purpose other than providing services to us.
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5.2 Legal & Safety Disclosures
We may disclose information when required by law, including in response to subpoenas, court orders, or legal proceedings; when we have a good-faith belief that disclosure is necessary to prevent imminent harm to you or others; and to comply with mandatory reporting obligations as required by New York State law.
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5.3 Professional Referrals
With your explicit consent, we may share relevant information with other healthcare providers, schools, or agencies involved in your care or the care of your child.
6. Cookies and Tracking Technologies
Our Website is hosted on Wix, which may use cookies and similar tracking technologies to enable website functionality and gather analytics. Cookies are small text files stored on your device. You may set your browser to refuse cookies; however, doing so may affect certain features of the Website.
We do not use cookies to track you across third-party websites or for behavioral advertising. For more information about Wix's data practices, please visit Wix's Privacy Policy at www.wix.com/about/privacy.
8. Telehealth & Electronic Communications
HMV Psychology offers telehealth services to clients located anywhere in New York State. Telehealth sessions are conducted through our HIPAA-compliant platform. We strongly encourage clients to use secure, private internet connections during telehealth sessions.
Please be aware that standard email and voicemail are not fully secure methods of communication. We ask that you do not send sensitive clinical information by email. For secure communications, please use your patient portal.
9. Children's Privacy
We provide neuropsychological evaluations and therapeutic services to minors. The personal and health information of minor clients is subject to HIPAA protections and New York State law. In most cases, a parent or legal guardian serves as the personal representative of a minor client and may access the minor's records, subject to applicable legal and ethical limitations.
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Our Website is not directed to children under the age of 13 and we do not knowingly collect personal information from children through our Website contact form.
10. Your Privacy Rights
Depending on your relationship with us, you may have the following rights:
10.1 Rights Under HIPAA (Clients)
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Right to access and obtain a copy of your health records
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Right to request amendments to your records
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Right to receive an accounting of disclosures of your PHI
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Right to request restrictions on certain uses and disclosures
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Right to request confidential communications by alternative means
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Right to receive a copy of our Notice of Privacy Practices
To exercise your HIPAA rights, please contact us in writing at info@hmvpsych.com or by mail at the address listed below.
10.2 General Privacy Rights (All Individuals)
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You may request information about the personal data we hold about you
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You may request correction of inaccurate information
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You may request deletion of personal data not subject to legal retention requirements
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You may opt out of any non-essential electronic communications at any time
11. Retention of Information
We retain clinical records for the minimum period required by New York State law and professional ethics guidelines. For adult clients, records are generally retained for at least seven (7) years following the last date of service. For minor clients, records are retained until the client reaches age 18 plus seven (7) years, or as otherwise required by law.
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Non-clinical personal information collected through the Website (e.g., contact form submissions from prospective clients who do not become clients) is retained only as long as necessary to respond to your inquiry.
12. Third-Party Links
Our Website may contain links to third-party websites, including www.drharryv.com and the patient portal. These websites have their own privacy policies, and we are not responsible for their content or practices. We encourage you to review the privacy policies of any third-party sites you visit.
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or Website features. When we make material changes, we will update the "Last Updated" date at the top of this Policy. We encourage you to review this Policy periodically. Your continued use of our Website after any changes constitutes your acceptance of the revised Policy.
14. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us at:
HMV Psychology & Consulting, PC
Attn: Privacy Officer
110 W 96th Street, Suite 1B
New York, NY 10025
Phone: 646-398-2600
Email: info@hmvpsych.com
If you believe your privacy rights have been violated, you also have the right to file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights at www.hhs.gov/ocr.
This Privacy Policy is provided for informational purposes and does not constitute legal advice. The use of this website does not create a psychologist-client relationship. Clinical services are subject to separate informed consent and Notice of Privacy Practices documentation.